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Logistics and Transport Management Software: GBP, VAT and UK GDPR

Built around the way UK businesses work: pounds sterling, UK VAT, UK data protection and the payment methods your customers already use.

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Shipment tracking
Every shipment, always visible

A shipment is followed through received, on the way and delivered with time stamps; the customer sees the same status.

  • Status at every station
  • Time stamp
  • Customer view
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Truck and tour planning (illustrative image)
Truck and tour planning (illustrative image)
Tour map
All stops, on one map

The map shows the stops and vehicles of a tour; vehicle position requires suitable tracking-device data.

  • Stop order per tour
  • Vehicle and driver
  • Delay risk
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Driver app
Delivery, straight from the phone

The driver sees the ordered stop list, confirms delivery with signature or photo; the status reaches the office at once.

  • Stop list
  • Signature or photo
  • Instant status
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Warehouse and pallets (illustrative image)
Warehouse and pallets (illustrative image)
Transport orders
Orders, without Excel chaos

All orders appear in one list with status, customer, destination and assignment; filters find them.

  • Filter by status
  • Customer and destination
  • Assignment
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Tour planning
Tours and drivers, in the calendar

The day calendar shows driver and vehicle assignment; clashes, leave and free capacity are noticed at once.

  • Driver and vehicle
  • Clash warning
  • Leave and absence
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Driver with a handheld device (illustrative image)
Driver with a handheld device (illustrative image)
Customer notice
The customer stays informed

On the way, delayed or delivered notices are prepared by e-mail in the customer’s language; the sending is recorded.

  • Template per language
  • New estimated time
  • Sending record
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Freight invoice
From delivery to invoice

Invoices are prepared from completed orders with zone tariff and surcharges; the QR payment part is added in GBP.

  • Zone tariff
  • Surcharges
  • QR payment part
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Parcel delivery (illustrative image)
Parcel delivery (illustrative image)
Key figures
Punctuality and cost, in view

On-time rate, empty kilometres and cost per tour are compared by week, month and year.

  • On-time rate
  • Empty kilometres
  • Cost per tour
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Utilisation
Vehicle and warehouse utilisation, made visible

Vehicle, storage-space and driver utilisation is followed with gauges; when a threshold is exceeded the list warns.

  • Vehicle load
  • Storage space
  • Threshold warning
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Vehicle fleet and yard (illustrative image)
Vehicle fleet and yard (illustrative image)
Roles and rights
Everyone sees only their own data

Office, driver and customer work with different rights; the customer portal shows only the customer’s own shipments.

  • Office, driver, customer
  • Change log
  • Customer portal
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What logistics companies expect from their software

Orders are scattered across e-mail and phone

Nobody knows clearly which shipment is with whom and when it leaves.

Customers keep asking “where is my parcel”

The office calls the driver on every query, information arrives late and incomplete.

Proof of delivery gets lost on paper

Delivery notes arrive late, invoices cannot be issued, proof is searched for in disputes.

The journey of an order to delivery

  1. 1. From order to delivery

    The most common flow is this: a customer places an order, the order is assigned to a vehicle and driver, the driver delivers, proof is collected and the invoice is issued.

  2. 2. Delivery delay

    Delays happen in every logistics firm; what makes the difference is how early the delay is seen and when the customer is told.

  3. 3. Damaged delivery

    When damage is noticed at delivery, the first hours matter: photo, signature note, related shipment and driver details must be collected.

  4. 4. Returns logistics

    Returns are often managed separately and in a scattered way.

Who it is for

Freight forwarder

A freight forwarder passes customer orders to carriers without its own fleet.

Courier and last mile

In courier and last-mile work there are hundreds of small deliveries a day.

Carrier and fleet

In a small carrier working with its own vehicles, work orders, vehicles, drivers and invoices are often kept in separate files.

Warehouse and 3PL

A 3PL warehouse holds the goods of several clients under one roof.

Logistics segments

Groupage freight

In groupage, small shipments from many senders are combined on the same vehicle.

Cold chain

Cold logistics firms carrying food, pharmaceuticals and similar goods want to keep temperature records together with shipments.

Construction logistics

In construction transport, delivery hours are restricted, material types vary and many suppliers arrive at the same site.

E-commerce fulfilment

E-commerce warehouses handle many orders, each small and needing to leave quickly.

Removals

Removals companies survey each client, quote by volume, agree a date and arrange crew and vehicles.

International transport

For a UK-based firm, a large part of transport is cross-border.

What we deliver

Shipment tracking
Transport orders
Tour and route planning
Vehicle fleet
Driver app
Warehouse and stock
Goods in and out
Delivery note and proof of delivery
Freight invoicing
Customer portal
Working hours and expenses
Vehicle maintenance
Damage and complaints
KPIs and reports

Built for the UK

Pounds sterling and UK VAT

Quotes, invoices and reports in GBP, with VAT rates and totals shown clearly and exports ready for your accountant.

UK GDPR and the Data Protection Act 2018

Access rights, audit logs and data minimisation are planned from the start, so personal data is handled with UK data protection law in mind.

Payments your customers use

Card payments, Apple Pay and Google Pay, bank transfer and direct debit through established payment providers.

Accounting and tax tools

Connections or clean exports for Xero, QuickBooks and Sage, structured to support UK bookkeeping routines.

Hotel software in your region

Our services for this industry

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...

  • Custom Software Development
  • Website Design & Development
  • Web Applications & Portals
  • Enterprise Software (ERP, CRM, B2B, B2C)
  • API & Integration Solutions

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...

  • Residential & Site Management System
  • Dues Tracking & Collection System
  • Project Management System
  • Staff, Leave & Payroll Tracking
  • Appointment & Reservation System

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical en...

  • Factory Management System
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  • Stock, Warehouse & Raw Material Tracking
  • Quality Control & Defect Tracking
  • Machine Maintenance & Fault Tracking

All our services

Mobile App Development

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Business Management Systems

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How we work

  1. 1. We listen

    We listen closely to your business, goals and current systems and pin down together what the real problem is.

  2. 2. We plan

    We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.

  3. 3. We design

    We show you the screens and flow before coding and proceed with your approval.

  4. 4. We build

    Not a ready-made template: we code it from scratch for you and share progress regularly.

  5. 5. We test

    We try every page and action in real use and check speed, security and appearance on all devices.

  6. 6. We launch and support

    We put your project live, train your team and then keep up updates, backups and technical support.

We bring your project to life: one country or the whole world

One country

We set the project up for a single market: local language, currency, tax rules and search settings.

Several countries

Each country gets its own address, language and content, so visitors see the right language in their own market.

The whole world

We serve in every language in the world; we can open your project globally, multilingual and multi-currency.

Why Globalsoft

We stay with you after launch

We do not disappear after go-live: maintenance, updates, backups and 24/7 monitoring keep your system running.

World-class frontend

Your interfaces are designed and coded to the level of the best global products: fast, accessible and flawless on every screen.

Meticulous in every detail

Code review, testing and quality control are standard on every project; we skip no technical or visual detail.

Top-tier security

Security comes first in design: encryption, access control, regular security testing and data protection are built in from the start.

Speed and performance

Your pages load fast; performance is measured and continuously improved for user experience and search ranking.

Data, roles and security

Data protection

Logistics software holds personal data such as addresses, location traces, delivery signatures and working hours.

Roles and audit log

If dispatcher, driver, warehouse staff and accountant can all change the same data, confusion follows.

Delivery note and proof of delivery

Afterwards, arguing "was it delivered" takes time.

Hosting and backup

In logistics, if the system stops, drivers, warehouse and customers are affected at once.

Multilingual use

In UK logistics drivers, office staff and customers speak different languages.

Integrations

Most logistics companies already have accounting, ERP, customers' web shops or vehicle tracking devices.

Frequently asked questions

Can we import existing orders?

Yes; an Excel or CSV list is imported and the fields are matched at project start.

Is there automatic route optimisation?

The scope is assessed separately; the basic version suggests the stop order and you adjust it by hand.

Can the customer open a tracking link?

Yes; the link in the e-mail shows the status of that shipment only.

Is a barcode scanner required?

Not required; it also works with a tablet camera or manual entry, and a scanner speeds things up.

Can proof of delivery be sent to the customer?

Yes; it is sent by e-mail as a PDF or shared on request.

Can the software work with UK accounting packages?

Yes. We can connect it to Xero, QuickBooks or Sage, or provide clean exports for your accountant.

Will you quote in pounds sterling?

Yes. Every quote is in GBP and states clearly what is and is not included.

Our Services

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Let’s plan your project together

Tell us your idea and we will send the right solution and a clear quote by email.

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