Skip to content
EN
Get a Quote
Industry

Association and Foundation Management Software: GBP, VAT and UK GDPR

Built around the way UK businesses work: pounds sterling, UK VAT, UK data protection and the payment methods your customers already use.

Get a Free Quote Chat on WhatsApp
Member management
Every member’s card is current

Member details, type and status on one card; members can update their own information in the portal.

  • Member card
  • Membership type
  • Active
Get a Free Quote
Excel and paper
Excel and paper
Dues and fees
Dues are calculated, follow-up runs itself

Dues are calculated by member type, group and period; paid and overdue amounts appear separately.

  • Dues
  • Period
  • Paid
Get a Free Quote
Invoice and payment
The bill goes out, payment matches itself

Dues and event fees are sent in bulk as payment links; when payment arrives the bill closes and lists update.

  • Bill
  • QR code
  • Paid
Get a Free Quote
Off-the-shelf association software
Off-the-shelf association software
Events
The event is planned, the announcement reaches members

Date, place, capacity and fee are entered; the invitation goes to members and registrations are followed live.

  • Date
  • Ticket
  • Place
Get a Free Quote
Registrations
Registrations arrive, the list writes itself

Members register online; when capacity is full a waiting list takes over, and the attendance list and fees are tracked.

  • Registration
  • Attendee
  • List
Get a Free Quote
Accounting program
Accounting program
Board
Board roles and decisions in order

Board members, roles and authority are recorded; meeting calendar, agenda and decisions in one place.

  • Board
  • Roles
  • Meeting
Get a Free Quote
Meeting minutes
The minutes are written, approved and kept

Minutes are prepared from a template, decisions turn into tasks; after approval the document enters the archive and stays searchable.

  • Minutes
  • Decision task
  • Approval
Get a Free Quote
A mix of tools
A mix of tools
General assembly
The invitation goes out, attendance and votes recorded

Invitation, agenda and attachments go to members; attendance and votes are recorded and results pass into the minutes.

  • Invitation
  • Attendance
  • Votes
Get a Free Quote
Donations
A donation arrives, the thank-you goes out by itself

A donor record is created, a thank-you letter goes out and progress towards the campaign goal is visible.

  • Donation
  • Thank-you
  • Goal
Get a Free Quote
Custom software
Custom software
Reports
The association’s state at a glance

Member count, dues collection, event attendance and donations on one screen; the annual report is prepared from this data.

  • Member count
  • Collection
  • Annual report
Get a Free Quote

What you expect from association software

The member list is scattered

Member details sit in different people’s sheets; addresses change and nobody has the current list.

Chasing dues is tedious

Dues invoices are prepared by hand, payments matched one by one and reminders fall on volunteers.

Board work is heavy

Minutes, general assembly invitations and votes are redone every year and documents get lost.

One member’s journey from joining to the general assembly

  1. 1. New member

    The application arrives, details are recorded, the admission decision is made and a welcome message goes out.

  2. 2. Dues and billing

    Annual dues are calculated by member type; a payment link goes out and payments are matched.

  3. 3. Event and registration

    The event is announced, members register online; the attendance list and fees are tracked.

  4. 4. Assembly and report

    Invitation, attendance and vote records are prepared; minutes and the annual report are filed.

Who it is for

Sports club

Members, season dues, training groups and tournaments together.

Cultural association

Events, tickets and member communication managed in order.

Foundation

Donation, grant and report records are kept transparently.

Professional body or umbrella association

Member organisations, fees and meetings managed across several levels.

Types of associations

Small association

A lean, affordable setup run by a few volunteers.

Large association

Thousands of members, many sections and separate accounts.

Youth association

Minor members, parent contact and consent forms.

Charity

Donor records, campaigns and thank-you letters.

Professional association

Membership criteria, training records and documents.

Neighbourhood group

Local events, volunteers and announcements.

What we deliver

Member management
Dues and fees
Invoice and payment
Events
Registrations
Board
Meeting minutes
General assembly
Donations
Member communication
Document archive
Cash summary
Volunteer management
Reports

Built for the UK

Pounds sterling and UK VAT

Quotes, invoices and reports in GBP, with VAT rates and totals shown clearly and exports ready for your accountant.

UK GDPR and the Data Protection Act 2018

Access rights, audit logs and data minimisation are planned from the start, so personal data is handled with UK data protection law in mind.

Payments your customers use

Card payments, Apple Pay and Google Pay, bank transfer and direct debit through established payment providers.

Accounting and tax tools

Connections or clean exports for Xero, QuickBooks and Sage, structured to support UK bookkeeping routines.

Hotel software in your region

Our services for this industry

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...

  • Custom Software Development
  • Website Design & Development
  • Web Applications & Portals
  • Enterprise Software (ERP, CRM, B2B, B2C)
  • API & Integration Solutions

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use....

  • Android App
  • iOS App
  • Huawei App
  • One Codebase for Android & iOS

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...

  • Residential & Site Management System
  • Dues Tracking & Collection System
  • Project Management System
  • Staff, Leave & Payroll Tracking
  • Appointment & Reservation System

Ticketing, Events & QR Code Systems

Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Custom software for conc...

  • Sports Club Ticket Sales System
  • Event & Concert Tickets
  • QR Code Entry Control
  • Fan & Membership Card System

All our services

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, sec...

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom manage...

How we work

  1. 1. We listen

    We listen closely to your business, goals and current systems and pin down together what the real problem is.

  2. 2. We plan

    We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.

  3. 3. We design

    We show you the screens and flow before coding and proceed with your approval.

  4. 4. We build

    Not a ready-made template: we code it from scratch for you and share progress regularly.

  5. 5. We test

    We try every page and action in real use and check speed, security and appearance on all devices.

  6. 6. We launch and support

    We put your project live, train your team and then keep up updates, backups and technical support.

We bring your project to life: one country or the whole world

One country

We set the project up for a single market: local language, currency, tax rules and search settings.

Several countries

Each country gets its own address, language and content, so visitors see the right language in their own market.

The whole world

We serve in every language in the world; we can open your project globally, multilingual and multi-currency.

Why Globalsoft

Written scope

Scope, time and price are written in the offer.

We stay with you after launch

We do not disappear after go-live: maintenance, updates, backups and 24/7 monitoring keep your system running.

World-class frontend

Your interfaces are designed and coded to the level of the best global products: fast, accessible and flawless on every screen.

Meticulous in every detail

Code review, testing and quality control are standard on every project; we skip no technical or visual detail.

Top-tier security

Security comes first in design: encryption, access control, regular security testing and data protection are built in from the start.

Speed and performance

Your pages load fast; performance is measured and continuously improved for user experience and search ranking.

Data, roles and security

Data protection

member and event records are protected by role-based access and deletion rules.

Roles and log

Management, officers and volunteers work with separate permissions and key actions are logged.

Member records

Member details and documents stay on the member card and are visible by permission.

Hosting and backup

Backups are taken regularly, restores are tested and the server is monitored.

Multilingual

Documents going out are prepared in the recipient’s language.

Connections

Connections to your accounting program and payment systems are clarified in scope.

Frequently asked questions

Can we import our existing member list?

Yes; an Excel or CSV list is checked and imported, with the scope written in the offer.

Can volunteers use it easily?

Yes; with a simple interface, role-based permissions and short training; each volunteer sees only their own task.

Is there a member portal?

Optional; members update their own details and see their invoices and event registrations.

Can general assembly votes be run?

A flow for invitation, attendance and vote records is set up; the voting method and legal validity depend on the association’s statutes.

How is the price set?

By member count, scope and connections; a written offer is given and no unnecessary modules are added.

Is training provided?

Yes; the board and officers are trained and given close support at the start.

Can the software work with UK accounting packages?

Yes. We can connect it to Xero, QuickBooks or Sage, or provide clean exports for your accountant.

Will you quote in pounds sterling?

Yes. Every quote is in GBP and states clearly what is and is not included.

Our Services

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast and secure. Get a free quote.

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use. Get a free quote.

E-Commerce Website & Sales Platform

Custom e-commerce website: payment, shipping and accounting integration, marketplace connections, order and stock management. Fast, mobile-ready, SEO-ready. Free quote.

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that brings scattered work into one panel. Free quote.

Ticketing, Events & QR Code Systems

Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Custom software for concerts, sports, courses and fairs. Free quote.

SEO, Digital Marketing & Design

SEO consulting, social media management, Google and Meta ads, logo and corporate identity, UI/UX design. Make your brand visible online. Get a free quote.

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical engineering software and automation systems. Free quote.

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built around your business. Free quote.

Other industries

Let’s plan your project together

Tell us your idea and we will send the right solution and a clear quote by email.

Get a Free Quote