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Childcare and Nursery Software: GBP, VAT and UK GDPR

Built around the way UK businesses work: pounds sterling, UK VAT, UK data protection and the payment methods your customers already use.

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Registration and waiting list
The queue is clear, parents are told when a place opens

The waiting list is ordered by desired start date and days; when a place opens, an offer goes to the parent concerned.

  • Position
  • Child
  • Offer
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A child playing with colourful blocks
A child playing with colourful blocks
Child record
The child’s information only for the authorised

The child record holds basic details, group, contract and notes; sensitive fields are restricted by role.

  • Child
  • Record
  • Restricted
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Parents and contacts
To the right person at the right time

Parents, emergency contacts and contact preferences stay on the card; messages reach the right person by their preferred channel.

  • Parent
  • Emergency contact
  • Message
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Wooden toys and a ride-on car
Wooden toys and a ride-on car
Care contracts
The contract from a template, signature on record

Days, hours and extras are written into the contract; after signature the fee calculation draws from it.

  • Contract
  • Signature
  • Approved
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Attendance and check-in
Arrival and departure recorded in seconds

On arrival and pick-up a record is made with one tap; actual care hours feed the invoice.

  • Arrived
  • Time
  • Collected
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Children playing with toys on a rug
Children playing with toys on a rug
Groups and occupancy
Which group has how many places free?

Occupancy by group and day is visible; free places match with the waiting list and new registrations.

  • Group
  • Occupancy
  • Free place
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Shifts and staff
Who is in which group a weekly roster

A weekly roster assigns staff to groups and hours; cover is suggested in case of leave or illness.

  • Roster
  • Staff
  • Hours
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A colourful playground
A colourful playground
Staffing ratio
Staff and children in balance?

The live number of children is compared with the ratio you define; a warning comes in advance if there is a shortfall.

  • Ratio
  • Staff
  • Alert
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Parent fees and invoicing
The monthly invoice comes from attendance by itself

Contract, actual attendance and extras turn into a payment link; payment matches automatically when it arrives.

  • Fee
  • payment link
  • Paid
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Children playing hand in hand on the grass
Children playing hand in hand on the grass
Parent communication and diary
The day’s update reaches the parent

The day’s summary, notices and, if consent is given, photos appear only in the relevant parent’s portal or message.

  • Diary
  • Photo (with consent)
  • Message
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What you expect from kita software

Waiting list and occupancy are scattered

Which group will have space when gets lost in sheets; parents go elsewhere while waiting for an answer.

Fees and attendance do not match

Actual attendance, holidays and extra hours are calculated by hand; invoices go out late and disputes arise.

The staffing ratio needs constant checking

Whether there is enough staff for the children arriving and leaving during the day is tracked by hand.

One child’s journey from registration to leaving

  1. 1. Registration to start

    Waiting list and contract.

  2. 2. Start to daily routine

    Attendance, group and communication.

  3. 3. Daily routine to invoice

    Actual attendance and payment link.

  4. 4. Transition to leaving

    Group change and closing.

Who it is for

Nursery

Groups, ratio and fees.

Family childcare

Host families and coordination.

After-school care and lunch

Flexible days and hours.

Playgroup

Short-hours groups and registration.

Age groups and provider types

Babies and toddlers

Tight ratios and daily routines.

Pre-school age

Groups and activity plan.

School-age children

Flexible care around school hours.

Private kita

Occupancy and revenue management.

Association and municipal kitas

Several sites and transparent reporting.

Small kita

Lean setup, few people.

What we deliver

Registration and waiting list
Child record
Parents and contacts
Care contracts
Attendance and check-in
Groups and occupancy
Shifts and staff
Staffing ratio
Parent fees and invoicing
Meals and nutrition
Parent communication and diary
Pick-up authorisations
Parent portal
Reports

Built for the UK

Pounds sterling and UK VAT

Quotes, invoices and reports in GBP, with VAT rates and totals shown clearly and exports ready for your accountant.

UK GDPR and the Data Protection Act 2018

Access rights, audit logs and data minimisation are planned from the start, so personal data is handled with UK data protection law in mind.

Payments your customers use

Card payments, Apple Pay and Google Pay, bank transfer and direct debit through established payment providers.

Accounting and tax tools

Connections or clean exports for Xero, QuickBooks and Sage, structured to support UK bookkeeping routines.

Hotel software in your region

Our services for this industry

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...

  • Custom Software Development
  • Website Design & Development
  • Web Applications & Portals
  • Enterprise Software (ERP, CRM, B2B, B2C)
  • API & Integration Solutions

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use....

  • Android App
  • iOS App
  • Huawei App
  • One Codebase for Android & iOS

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...

  • Residential & Site Management System
  • Dues Tracking & Collection System
  • Project Management System
  • Staff, Leave & Payroll Tracking
  • Appointment & Reservation System

Technical Support, Maintenance & Security

Technical support after launch, regular maintenance, updates, backups and security checks. Keep your system fast, up to date and p...

  • 24/7 Security Monitoring
  • Maintenance & Technical Support
  • Server, Domain & Email Services
  • Backup & Data Security

All our services

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, sec...

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom manage...

How we work

  1. 1. We listen

    We listen closely to your business, goals and current systems and pin down together what the real problem is.

  2. 2. We plan

    We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.

  3. 3. We design

    We show you the screens and flow before coding and proceed with your approval.

  4. 4. We build

    Not a ready-made template: we code it from scratch for you and share progress regularly.

  5. 5. We test

    We try every page and action in real use and check speed, security and appearance on all devices.

  6. 6. We launch and support

    We put your project live, train your team and then keep up updates, backups and technical support.

We bring your project to life: one country or the whole world

One country

We set the project up for a single market: local language, currency, tax rules and search settings.

Several countries

Each country gets its own address, language and content, so visitors see the right language in their own market.

The whole world

We serve in every language in the world; we can open your project globally, multilingual and multi-currency.

Why Globalsoft

Built around your firm

Built around your kita workflow from scratch; you are not forced into a ready-made mould.

Made for the UK

GBP, UK VAT and UK data-protection thinking are built in from the start.

We stay with you after launch

We do not disappear after go-live: maintenance, updates, backups and 24/7 monitoring keep your system running.

World-class frontend

Your interfaces are designed and coded to the level of the best global products: fast, accessible and flawless on every screen.

Meticulous in every detail

Code review, testing and quality control are standard on every project; we skip no technical or visual detail.

Top-tier security

Security comes first in design: encryption, access control, regular security testing and data protection are built in from the start.

Speed and performance

Your pages load fast; performance is measured and continuously improved for user experience and search ranking.

Data, roles and security

Data protection

child, parent and billing records are protected by role-based access and deletion rules.

Roles and log

Management, staff and accounting work with separate permissions and key actions are logged.

Child records

A child’s information is visible only to authorised people; access is logged and photo sharing depends on consent.

Hosting and backup

Backups are taken regularly, restores are tested and the server is monitored.

Multilingual

Documents going out are prepared in the recipient’s language.

Connections

Connection options for your accounting program, payment provider and relevant authorities are clarified in writing up front.

Frequently asked questions

How is children’s data protected?

Access is role-based; sensitive information opens only to those who need it and photo sharing happens with the parent’s explicit consent.

Is the staffing ratio calculated automatically?

The ratio is monitored by the rule you define per your region and licence conditions; the system warns if there is a shortfall.

How are parent fees calculated?

Contract, days booked, income-based tariff and extras are defined; the monthly invoice comes out as a payment link from them.

Do parents use an app or portal?

Optional; parents see attendance, invoices and notices, limited to their own child.

How is pick-up authorisation managed?

Authorised persons are recorded for each child and who collected is logged at pick-up.

Can the software work with UK accounting packages?

Yes. We can connect it to Xero, QuickBooks or Sage, or provide clean exports for your accountant.

Will you quote in pounds sterling?

Yes. Every quote is in GBP and states clearly what is and is not included.

Our Services

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast and secure. Get a free quote.

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use. Get a free quote.

E-Commerce Website & Sales Platform

Custom e-commerce website: payment, shipping and accounting integration, marketplace connections, order and stock management. Fast, mobile-ready, SEO-ready. Free quote.

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that brings scattered work into one panel. Free quote.

Ticketing, Events & QR Code Systems

Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Custom software for concerts, sports, courses and fairs. Free quote.

SEO, Digital Marketing & Design

SEO consulting, social media management, Google and Meta ads, logo and corporate identity, UI/UX design. Make your brand visible online. Get a free quote.

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical engineering software and automation systems. Free quote.

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built around your business. Free quote.

Other industries

Let’s plan your project together

Tell us your idea and we will send the right solution and a clear quote by email.

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