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Architecture and Engineering Office Software: GBP, VAT and UK GDPR

Built around the way UK businesses work: pounds sterling, UK VAT, UK data protection and the payment methods your customers already use.

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Project file
Every project’s information in one file

Project details, client, plans and documents in one file; the team sees who does what.

  • Project card
  • Client
  • Plan set
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Architect drawing at a desk
Architect drawing at a desk
Phase and service plan
Phases in order, each one tracked

Preliminary design, permit, execution and handover phases show with progress percentages.

  • Phase
  • Milestone
  • Done
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Time recording
Hours on the right project, in the right phase

A timer starts with one tap; hours are booked to project and phase and plan and actual are compared.

  • Timer
  • Start
  • Per phase
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Plans and drawing pencils
Plans and drawing pencils
Fees and invoicing
When a phase ends, the fee becomes an invoice

Fixed, percentage or hourly fees turn into a payment link; payment matches when it arrives.

  • Fee
  • Percent
  • payment link
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Cost control
Budget and actual side by side at all times

Project budget, orders placed and actual cost are compared; an overrun raises an early warning.

  • Budget
  • Actual
  • Overrun alert
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Specialist with a hard hat on site
Specialist with a hard hat on site
Plans and documents
The plan set in order, searchable and controlled

Plans, calculations and correspondence are held in the project folder; search and permissions get the right person to the right document.

  • Plan set
  • Documents
  • Search
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Plan versions
Which plan is current? It is always clear

Each drawing’s version, change note and approver are recorded; only the current version goes to site.

  • Version
  • Current
  • History
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Workers on a construction site
Workers on a construction site
Meeting minutes
Decisions and tasks stay in one place

Decisions from the meeting go into the minutes and each task is tracked with an owner and date.

  • Minutes
  • Decision
  • Task
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Site and defects
The defects list is filled in on site

The site diary and defects are recorded with photos on the phone, an owner is assigned and each closes when fixed.

  • Defect
  • Photo
  • Fixed
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A modern building facade
A modern building facade
Reports
Which project pays off?

Hours, fees and profitability per project appear on one screen; you can act without waiting for month-end.

  • Hours
  • Profitability
  • Report
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What you expect from office software

Hours do not reach the projects

Time records sit in Excel, fees are estimated and project profitability is learned at month-end.

Plan versions get mixed up

Which drawing is current gets lost between emails and folders; an old plan is used on site.

Minutes and tasks are scattered

Decisions from meetings and who does what cannot be followed and the same topic is discussed again.

One project’s journey from enquiry to final account

  1. 1. Enquiry to job

    Enquiry, offer and contract in one file.

  2. 2. Design to permit

    Phases, plans and documents are tracked.

  3. 3. Execution to acceptance

    Site, defects and acceptance recorded.

  4. 4. Closing to invoice

    Hours and phases become the final account.

Who it is for

Architecture office

Projects, phases and fees together.

Engineering office

Hours-, calculation- and document-based work.

General planner

Several specialists coordinated in one structure.

Site management

Site diary, defects and acceptance.

Project and building areas

Residential buildings

Many units and client talks.

Commercial and industrial

Complex programmes and specialists.

Conversion and renovation

Existing building data and surprises.

Public buildings

Tender, deadline and document discipline.

Civil engineering

Calculation, survey and site reports.

Small office

A lean setup for few people.

What we deliver

Project management
Phase and service plan
Time recording
Fees and invoicing
Cost control
Plans and documents
Plan versions
Meeting minutes
Tasks and calendar
Specialist consultants
Tender and offers
Site and defects
Client portal
Reports

Built for the UK

Pounds sterling and UK VAT

Quotes, invoices and reports in GBP, with VAT rates and totals shown clearly and exports ready for your accountant.

UK GDPR and the Data Protection Act 2018

Access rights, audit logs and data minimisation are planned from the start, so personal data is handled with UK data protection law in mind.

Payments your customers use

Card payments, Apple Pay and Google Pay, bank transfer and direct debit through established payment providers.

Accounting and tax tools

Connections or clean exports for Xero, QuickBooks and Sage, structured to support UK bookkeeping routines.

Hotel software in your region

Our services for this industry

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...

  • Custom Software Development
  • Website Design & Development
  • Web Applications & Portals
  • Enterprise Software (ERP, CRM, B2B, B2C)
  • API & Integration Solutions

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...

  • Residential & Site Management System
  • Dues Tracking & Collection System
  • Project Management System
  • Staff, Leave & Payroll Tracking
  • Appointment & Reservation System

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical en...

  • Factory Management System
  • Production Tracking & Planning
  • Stock, Warehouse & Raw Material Tracking
  • Quality Control & Defect Tracking
  • Machine Maintenance & Fault Tracking

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built...

  • Taking Your Business Digital
  • Startup Consulting
  • Project & Process Consulting

All our services

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, sec...

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom manage...

How we work

  1. 1. We listen

    We listen closely to your business, goals and current systems and pin down together what the real problem is.

  2. 2. We plan

    We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.

  3. 3. We design

    We show you the screens and flow before coding and proceed with your approval.

  4. 4. We build

    Not a ready-made template: we code it from scratch for you and share progress regularly.

  5. 5. We test

    We try every page and action in real use and check speed, security and appearance on all devices.

  6. 6. We launch and support

    We put your project live, train your team and then keep up updates, backups and technical support.

We bring your project to life: one country or the whole world

One country

We set the project up for a single market: local language, currency, tax rules and search settings.

Several countries

Each country gets its own address, language and content, so visitors see the right language in their own market.

The whole world

We serve in every language in the world; we can open your project globally, multilingual and multi-currency.

Why Globalsoft

Built around your firm

Built around your office workflow from scratch; you are not forced into a ready-made mould.

Made for the UK

GBP, UK VAT and UK data-protection thinking are built in from the start.

We stay with you after launch

We do not disappear after go-live: maintenance, updates, backups and 24/7 monitoring keep your system running.

World-class frontend

Your interfaces are designed and coded to the level of the best global products: fast, accessible and flawless on every screen.

Meticulous in every detail

Code review, testing and quality control are standard on every project; we skip no technical or visual detail.

Top-tier security

Security comes first in design: encryption, access control, regular security testing and data protection are built in from the start.

Speed and performance

Your pages load fast; performance is measured and continuously improved for user experience and search ranking.

Data, roles and security

Data protection

project, drawing and client records are protected by role-based access and deletion rules.

Roles and log

Management, staff and accounting work with separate permissions and key actions are logged.

Project files

Plans, documents, minutes and hours stay in the project file and are visible by permission.

Hosting and backup

Backups are taken regularly, restores are tested and the server is monitored.

Multilingual

Documents going out are prepared in the recipient’s language.

Connections

Connection options for your drawing (CAD) and accounting systems are clarified in writing up front.

Frequently asked questions

Do project phases follow SIA?

The phase structure follows the model your office uses; if SIA phases are used, they are defined.

How are fees calculated?

Fixed, percentage or hourly fees are defined; invoices are prepared from phases and hours.

Does it work with our CAD program?

Drawing files are managed and versioned; a direct link depends on the program and is clarified up front.

Can external specialists access it?

Yes; a limited access is defined where they see only their own tasks and documents.

Is there a client portal?

Optional; the client sees progress, documents and invoices through the portal.

Can the software work with UK accounting packages?

Yes. We can connect it to Xero, QuickBooks or Sage, or provide clean exports for your accountant.

Will you quote in pounds sterling?

Yes. Every quote is in GBP and states clearly what is and is not included.

Our Services

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast and secure. Get a free quote.

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use. Get a free quote.

E-Commerce Website & Sales Platform

Custom e-commerce website: payment, shipping and accounting integration, marketplace connections, order and stock management. Fast, mobile-ready, SEO-ready. Free quote.

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that brings scattered work into one panel. Free quote.

Ticketing, Events & QR Code Systems

Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Custom software for concerts, sports, courses and fairs. Free quote.

SEO, Digital Marketing & Design

SEO consulting, social media management, Google and Meta ads, logo and corporate identity, UI/UX design. Make your brand visible online. Get a free quote.

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical engineering software and automation systems. Free quote.

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built around your business. Free quote.

Other industries

Let’s plan your project together

Tell us your idea and we will send the right solution and a clear quote by email.

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