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Cleaning and Facility Services Software: GBP, VAT and UK GDPR

Built around the way UK businesses work: pounds sterling, UK VAT, UK data protection and the payment methods your customers already use.

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Site management
Every site’s plan at hand

Site area, rooms, access details and special instructions on a site card; the crew knows where to go and how to get in.

  • Site card
  • Access details
  • Instructions
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Excel and paper
Excel and paper
Crew planning
Crews are assigned, changes spread at once

Site, hours and crew on one plan; on illness or cancellation a suitable replacement is suggested and the crew told.

  • Crew
  • Plan
  • Swap
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Cleaning plan and checklist
The list is filled in, the work is proven

Daily, weekly and monthly tasks are defined per site; the crew member ticks the list on the phone.

  • Daily tasks
  • Checklist
  • Recurring work
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Off-the-shelf cleaning software
Off-the-shelf cleaning software
Quality control
A check is made, the score is recorded

A supervisor inspects the site, scores items and sends gaps back to the crew; results are tracked over time.

  • Score
  • Inspection
  • Trend
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Photo evidence
The job is done, the photo proof is saved

The crew member photographs the area; the photo is saved tied to site, time and task and shown quickly in a complaint.

  • Photo
  • Location
  • Time
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Generic ERP system
Generic ERP system
Materials and supplies
Supplies are used, a stock warning comes

Material use is recorded per site; a low-level alert comes and a supplier order is prepared.

  • Consumption
  • Low
  • Order
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Machines and equipment
Equipment is tagged, servicing is not forgotten

Each machine is identified by a QR tag; who has it, where it is used and its servicing date are tracked.

  • QR tag
  • Location
  • Servicing
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A mix of tools
A mix of tools
Time recording
Clock-in happens, time is booked to the site

The crew member clocks in and out at the site; time is tied to site and contract and plan is compared with actual.

  • Clock-in
  • Location
  • Time
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Customer portal
The customer sees, and sends a request

The customer sees the service calendar, check results and photos in the portal and sends extra requests or complaints directly.

  • Portal
  • Message
  • Request
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Custom software
Custom software
Invoice and reports
The month ends, the invoice and report are ready

Contract amount, extra services and materials on one invoice; a site-level profitability report comes from the same records.

  • Invoice
  • Profitability
  • Report
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What you expect from cleaning software

Plan and crews do not match

Many sites, different hours and changing crews are hard to follow in a sheet; who will be where stays unclear.

Quality cannot be proven

When a customer complains there is no proof of work done; checks and photo records are scattered or missing.

Billing and consumables leak

Extra services, materials and overtime do not reach the invoice; lost income is noticed at month end.

One client’s journey from quote to invoice

  1. 1. Quote and contract

    The site is measured, scope and frequency set, the quote sent and the contract recorded.

  2. 2. Scheduling

    Crews, hours and materials are planned per site; the crew member sees their task on the phone.

  3. 3. Work and checks

    The checklist is filled in, photos added and a supervisor’s quality check recorded.

  4. 4. Invoice and feedback

    Contract and extra services turn into the invoice; customer feedback flows into the next plan.

Who it is for

Building cleaning

Regular periodic cleaning of offices, staircases and common areas.

Caretaking and building upkeep

Caretaking, small repairs and grounds upkeep managed as extra tasks.

Window and facade cleaning

Work at height, equipment and weather-dependent planning.

Specialist cleaning

Quotes and records for intensive, industrial or post-damage cleaning.

Types of premises

Offices

After-hours cleaning, key and alarm records.

Residential buildings

Staircase, caretaking and resident complaints.

Healthcare facilities

Hygiene plan, check records and traceability.

Restaurants and kitchens

End-of-day cleaning list and hygiene evidence.

Industry and warehouses

Large areas, machine use and safety rules.

Move-out and handover cleaning

One-off jobs, inspection protocol and handover guarantee.

What we deliver

Site management
Crew planning
Cleaning plan
Checklists
Quality control
Photo evidence
Materials and supplies
Machines and equipment
Time recording
Contracts
Customer portal
Complaint handling
Invoice and payment
Reports

Built for the UK

Pounds sterling and UK VAT

Quotes, invoices and reports in GBP, with VAT rates and totals shown clearly and exports ready for your accountant.

UK GDPR and the Data Protection Act 2018

Access rights, audit logs and data minimisation are planned from the start, so personal data is handled with UK data protection law in mind.

Payments your customers use

Card payments, Apple Pay and Google Pay, bank transfer and direct debit through established payment providers.

Accounting and tax tools

Connections or clean exports for Xero, QuickBooks and Sage, structured to support UK bookkeeping routines.

Hotel software in your region

Our services for this industry

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...

  • Custom Software Development
  • Website Design & Development
  • Web Applications & Portals
  • Enterprise Software (ERP, CRM, B2B, B2C)
  • API & Integration Solutions

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use....

  • Android App
  • iOS App
  • Huawei App
  • One Codebase for Android & iOS

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...

  • Residential & Site Management System
  • Dues Tracking & Collection System
  • Project Management System
  • Staff, Leave & Payroll Tracking
  • Appointment & Reservation System

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built...

  • Taking Your Business Digital
  • Startup Consulting
  • Project & Process Consulting

All our services

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, sec...

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom manage...

How we work

  1. 1. We listen

    We listen closely to your business, goals and current systems and pin down together what the real problem is.

  2. 2. We plan

    We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.

  3. 3. We design

    We show you the screens and flow before coding and proceed with your approval.

  4. 4. We build

    Not a ready-made template: we code it from scratch for you and share progress regularly.

  5. 5. We test

    We try every page and action in real use and check speed, security and appearance on all devices.

  6. 6. We launch and support

    We put your project live, train your team and then keep up updates, backups and technical support.

We bring your project to life: one country or the whole world

One country

We set the project up for a single market: local language, currency, tax rules and search settings.

Several countries

Each country gets its own address, language and content, so visitors see the right language in their own market.

The whole world

We serve in every language in the world; we can open your project globally, multilingual and multi-currency.

Why Globalsoft

Written scope

Scope, time and price are written in the offer.

We stay with you after launch

We do not disappear after go-live: maintenance, updates, backups and 24/7 monitoring keep your system running.

World-class frontend

Your interfaces are designed and coded to the level of the best global products: fast, accessible and flawless on every screen.

Meticulous in every detail

Code review, testing and quality control are standard on every project; we skip no technical or visual detail.

Top-tier security

Security comes first in design: encryption, access control, regular security testing and data protection are built in from the start.

Speed and performance

Your pages load fast; performance is measured and continuously improved for user experience and search ranking.

Data, roles and security

Data protection

customer, site and job records are protected by role-based access and deletion rules.

Roles and log

Management, officers and volunteers work with separate permissions and key actions are logged.

Site records

Site plan, access and instructions stay on the site card and are visible by permission.

Hosting and backup

Backups are taken regularly, restores are tested and the server is monitored.

Multilingual

Documents going out are prepared in the recipient’s language.

Connections

Connections to your accounting program and payment systems are clarified in scope.

Frequently asked questions

Can crews work on their phone?

Yes; the crew member sees the task, fills in the checklist, adds photos and records time on the phone.

Does it suit multilingual crews?

Yes; the interface and tasks are and each crew member picks their own.

Can our client and site lists be imported?

In most cases yes; they are imported from an Excel or CSV file and the scope is written in the offer.

Can customers see results?

In an optional portal; completed work, check results and photos are opened as far as the customer should see them.

How is the price set?

By number of staff, scope and connections; a written offer is given and no unnecessary modules are added.

Is training provided?

Yes; managers and team leaders are trained and given close support at the start.

Can the software work with UK accounting packages?

Yes. We can connect it to Xero, QuickBooks or Sage, or provide clean exports for your accountant.

Will you quote in pounds sterling?

Yes. Every quote is in GBP and states clearly what is and is not included.

Our Services

Custom Software & Website Development

Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast and secure. Get a free quote.

Mobile App Development

Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use. Get a free quote.

E-Commerce Website & Sales Platform

Custom e-commerce website: payment, shipping and accounting integration, marketplace connections, order and stock management. Fast, mobile-ready, SEO-ready. Free quote.

Business Management Systems

Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that brings scattered work into one panel. Free quote.

Ticketing, Events & QR Code Systems

Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Custom software for concerts, sports, courses and fairs. Free quote.

SEO, Digital Marketing & Design

SEO consulting, social media management, Google and Meta ads, logo and corporate identity, UI/UX design. Make your brand visible online. Get a free quote.

Engineering & Factory Systems

Factory management, production tracking and planning, stock and raw materials, quality control, machine maintenance, mechanical engineering software and automation systems. Free quote.

Digital Transformation & AI Consulting

Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboards. A roadmap built around your business. Free quote.

Other industries

Let’s plan your project together

Tell us your idea and we will send the right solution and a clear quote by email.

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