Complaint
Photo and note.
Customer path from enquiry to payment
A complaint is recorded, solved, learned from
Complaints and returns are unavoidable in trade and how they are handled shapes customer trust. The system links the complaint to the relevant shipment and invoice, keeps photos and notes, takes the return into stock in the right condition, prepares the credit note and passes it on to the supplier if the problem came from them.
- German, French, Italian, English
- QR-bill and CHF
- Roles and audit log
Complaint and return
The customer request arrives by e-mail and is linked to the relevant invoice line; photo and description are added. If the return is accepted a return number is issued, when the goods arrive their condition (intact, damaged, resaleable) is marked and they are taken into stock accordingly.
Warranty and return conditions are assessed by the company according to contract and general terms.
Credit note and supplier
The credit note is prepared linked to the original invoice and deducted from the customer account or refunded. If the problem comes from the manufacturer a complaint is opened with the supplier, the answer and compensation are tracked and complaint reasons are reported.
Refund method and deadlines are set according to company policy.
Your benefits
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
Swiss-specific points
In Switzerland business customers expect a quick, written solution to a complaint and relationships are long-term. The system keeps the history of every complaint on the customer record; the company and its specialist check the correctness of the VAT correction on a credit note.
Frequently asked questions
Is a complaint linked to the invoice?
Yes; invoice line, shipment and photo appear on the same record.
Can a complaint be passed to the supplier?
Yes; a supplier complaint is opened and answer and compensation are tracked.
Related topics
Customers and CRM
Trade CRM software: customer card, contact history, reminders and sales opportunities. For Swiss wholesalers. Quote by e-mail.
Learn moreInvoicing and QR-bill
Trade software: invoice from shipment, QR-bill, CHF and foreign-currency invoices, credit notes. For Switzerland. Quote by e-mail.
Learn moreShipment tracking
Trade software: shipment status, carrier, tracking number and customer notice. For Swiss wholesale and foreign trade. Quote by e-mail.
Learn more