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Sport and event type

Studio: classes, levels and subscriptions in one system, for UK teams

We build for how UK small and mid-sized firms really run: Companies House filings, bank holidays, VAT quarters and seasonal peaks. In judo, karate, yoga or dance studios, class schedules, level tracking and subscriptions are mostly managed separately. The system keeps the class, attendance, belt or level progress and subscription together, and informs parents.

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  • English and community languages
  • Bacs and GBP
  • Roles and audit log

Classes and levels

For each class, instructor, time and capacity are defined. Attendance is recorded; the number of classes remaining before a belt or level exam is visible and the exam date is announced.

Exam rules and level names are set by the studio.

Subscriptions and trial

A trial class is booked online and converted to a subscription afterwards. For child members a parent record is kept, and notices and invoices go to the parent.

Insurance and health declaration processes are clarified with legal counsel.

Your benefits

Class

Instructor and time.

How we work

  1. 1

    Clarify the need

    By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.

  2. 2

    Build and connect

    We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.

  3. 3

    Test and launch

    We test every flow with realistic cases, train your team and go live only when it is right.

UK-specific points

In the UK martial arts are mostly run under clubs while yoga and dance are often in independent studios; the system supports both the association and business model. Invoices are prepared in GBP with the Bacs.

Frequently asked questions

Can belt exams and level tracking be set up?

Yes; levels, required class count and exam date are defined per studio.

Can online classes be managed?

Class booking and link sharing are managed; video streaming infrastructure is out of scope.

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