Plan
Membership and season.
Management feature
Fees invoice, payment matching and reminder together across the UK
Prices are quoted in GBP with VAT shown clearly, and the scope is fixed before work starts, so the invoice holds no surprises. Preparing fee invoices for hundreds of members, tracking payments and reminding those who forgot overloads volunteer management. The system produces invoice and QR code, matches payments and lists open items.
- English and community languages
- Bacs and GBP
- Roles and audit log
Invoice plan
Annual, seasonal or monthly amounts are defined per membership type. On the invoice date PDF and QR code are prepared and sent by e-mail.
Family and children discounts are entered as rules.
Follow-up
Unpaid fees are listed; stepped reminder texts are sent with your approval. At period end the fee report is ready for the treasurer.
Legal collection procedures are out of scope.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
UK-specific points
The Bacs is the UK payment standard; amounts are in GBP. Bacs biller code, reference type and bank file format are clarified with your bank and treasurer. Payment methods such as Faster Payments are assessed separately.
Frequently asked questions
Can family or sibling discounts be applied?
Yes; they are defined as rules and applied to the invoice automatically.
Can the treasurer get reports?
Yes; reports by period, membership type and payment status.
Related topics
Member and club management
Member management: all club members in one record in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreBacs and payments
Bacs: fee invoices and payment matching in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreReports and statistics
Reports: members, occupancy and revenue at a glance in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn more