Plan
Rent and fees.
Management feature
Rent and fees invoice, payment matching and reminder together, built for UK businesses
Invoices follow UK practice: 20% VAT shown separately, HMRC Making Tax Digital in mind, and payment by Faster Payments, Bacs or card. Preparing dozens of rent or fee invoices every month, tracking payments and chasing arrears by hand takes days. The system produces invoice and QR code from the payment plan, matches incoming payments and lists open items.
- English and community languages
- Bacs and GBP
- Roles and audit log
Invoice and payment
Rent, fees and utility advances are planned per unit. On the invoice date PDF and QR code are prepared and e-mailed; incoming payments are matched using the bank file.
The bank file format is clarified with your bank.
Arrears and reminders
Unpaid items are listed; stepped reminder texts are sent with your approval. Management sees in one list who owes how much.
Legal procedures (e.g. formal notice) are out of scope.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
UK-specific points
Bacs and Faster Payments are the UK payment standards. The payment reference and bank file format (e.g. Bacs) are clarified with your bank and accountant. Amounts are in GBP.
Frequently asked questions
Are rent deposits tracked?
Yes; the deposit status appears in the unit record, with rules set with you.
Is payment matching automatic?
It matches by reference from the bank file; unmatched items are assigned by hand.
Related topics
Utility cost statements
Utility cost statements: costs entered, allocated, PDF produced in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreReports and dashboards
Reports and dashboards: building status at a glance in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreUtility statement journey
Utility statement: record all year, issue at year end in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn more