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Commercial and mixed-use: contract, deadline and invoice on record, for UK teams

Invoices follow UK practice: 20% VAT shown separately, HMRC Making Tax Digital in mind, and payment by Faster Payments, Bacs or card. With commercial tenants, contract terms, indexation, utility statements and VAT need extra attention. The system keeps the contract, due dates and invoices in one record.

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  • English and community languages
  • Bacs and GBP
  • Roles and audit log

Contract

Rent, term, index and notice dates are kept with the contract. As a date nears, an e-mail goes to the responsible person.

Calculation rules are set up according to your contract wording.

Invoicing

Whether VAT is added to commercial rent is set per contract; invoices go out as PDF with QR code. Payments are matched.

Tax assessment is for your accountant.

Your benefits

How we work

  1. 1

    Clarify the need

    By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.

  2. 2

    Build and connect

    We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.

  3. 3

    Test and launch

    We test every flow with realistic cases, train your team and go live only when it is right.

UK-specific points

In the UK VAT (VAT/VAT/VAT) rates and commercial lease rules are set per contract. No tax or legal assessment is made; amounts are in GBP.

Frequently asked questions

Can mixed-use buildings be kept in one record?

Yes; residential and commercial units in one building use separate rules and templates.

Is indexation calculated?

It is set up per contract rule; the result is checked and approved.

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