Fee plan
Term and instalments.
School feature
School fees: term fee, instalments and reminders in one place across the UK
Prices are quoted in GBP with VAT shown clearly, and the scope is fixed before work starts, so the invoice holds no surprises. When fees live in spreadsheets and invoices in another program, who has paid and who is late stays unclear. The software generates the fee plan from the pupil record, issues the invoice and shows late payments.
- English and community languages
- Pupil data and UK GDPR in mind
- Roles and access log
From fee plan to invoice
Fee items are defined by your rules: enrolment, term, meals, transport or materials. The invoice is built from these items and sent to parents by e-mail.
Sibling discounts are applied automatically.
Tracking payments
Incoming payments are matched to invoices, late ones are listed and a reminder e-mail is prepared. An export for accounting is possible.
Parents see clearly what each item is for.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
UK-specific points
Invoices are prepared as Bacs payments; for VAT and tax rules we work with your tax adviser before going live. Payment terms and reminder wording are prepared in the languages your customers speak.
Frequently asked questions
Can it export to our accounting software?
The export format is clarified beforehand to match your accounting system.
Are instalment payments possible?
Yes, the instalment plan follows the parent’s contract.
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