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Logistics feature

Delivery note and proof of delivery prepared automatically, for UK teams

We build for how UK small and mid-sized firms really run: Companies House filings, bank holidays, VAT quarters and seasonal peaks. Afterwards, arguing "was it delivered" takes time. The system prepares the delivery note from shipment data, collects a signature and photo at delivery and links the document as PDF to the shipment; it is sent to the customer by e-mail on request.

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  • English and community languages
  • Bacs and GBP
  • Roles and audit log

Preparing the document

The delivery note is prepared with the items in the shipment, the recipient address and the order number. A multilingual template is used; the customer receives the document in their own language.

The company approves the content of document templates.

Proof of delivery

At delivery the recipient signs on the phone and the driver takes a photo of the parcel; damage or shortage is noted. The record is stored with date, time and driver and can be searched from the shipment record.

For the legal evidential value of the records, legal advice is needed.

Your benefits

How we work

  1. 1

    Clarify the need

    By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.

  2. 2

    Build and connect

    We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.

  3. 3

    Test and launch

    We test every flow with realistic cases, train your team and go live only when it is right.

UK-specific points

In the UK documents are often prepared in DE, FR or IT and cross-border shipments need extra information. Templates work in several languages; customs documents are prepared by a specialist or customs agent.

Frequently asked questions

Can proof of delivery be sent to the customer?

Yes; it is sent by e-mail as a PDF or shared on request.

What if the recipient is absent?

The driver records "not delivered" with a reason and photo; a new delivery is planned.

Related topics

Driver app

The driver manages everything from the phone in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.

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Freight invoicing

From shipment to invoice with the Bacs in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.

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Damage and complaints

Damage and complaints in one case file in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.

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All logistics solutions for the UK