Access and deletion
Guest profiles help answer access requests quickly.
UK specific
Data protection for hotels: protect guest data under UK GDPR
Prices are quoted in GBP with VAT shown clearly, and the scope is fixed before work starts, so the invoice holds no surprises. Guests entrust you with names, addresses and payment details. Your system helps you protect that data under UK law. Guest data deserves care: our hotel software for the UK and the cloud hotel software are designed around the UK GDPR.
- English and the community languages your customers speak
- GBP, VAT and local levies
- Data protection under UK GDPR
What UK GDPR means for hotels
The revised UK Data Protection Act has applied since 1 September 2023. Hotels process a lot of personal data: names, contact details, travel documents, payment information and preferences. Guests have rights, such as access to stored data or its deletion, unless a legal retention duty applies.
Hotels must inform transparently, protect data appropriately and know where it is stored. A suitable system makes this much easier.
How the system supports you
Guest data is bundled in one profile, so you can answer access requests quickly and delete or anonymise data on request. Roles and access rights limit who sees which data, and the change log shows who changed what and when.
We discuss with you where data is stored and which service providers are involved, so you can word your privacy notice accordingly. Responsibility for complying with the law remains with you as the operator.
Your benefits
Restricted access
Roles and permissions protect sensitive data.
Log
Changes are traceable.
Transparency
We clarify storage location and involved providers with you.
How we work
- 1
Clarify requirements
By e-mail we discuss your property, your workflows and your goals and agree on the scope.
- 2
Build and connect
We build the solution to fit your hotel and connect it to your existing systems.
- 3
Test and launch
We test with real workflows, train your team and only go live when everything is right.
Not legal advice
This page gives general information and does not replace legal advice. For implementing UK GDPR in your business we recommend consulting a specialist.
Frequently asked questions
Since when does UK GDPR apply?
The revised UK Data Protection Act has been in force since 1 September 2023.
Where is the data stored?
We discuss this with you before setup so you can word your privacy notice correctly.
Can I delete guest data?
Yes, on request data can be deleted or anonymised unless legal retention duties apply.
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