Scattered rent and arrears tracking
When rent, fees and payments sit in different spreadsheets, nobody knows exactly who owes what.
Industry
Property and Housing Management Software
From rent to faults, from utility statements to owners’ meetings: management software where building, owners and tenants meet in one system.
Property management
All buildings, on one map
Building, flat, owner and tenant in one place: one record instead of scattered spreadsheets.
- Building and flat records
- Owners and tenants
- Keys and documents
Fault reports
Every fault, tracked on a card
New, in progress, done: the tenant reports with a photo, management assigns, the tradesperson closes.
- Report with photo
- Priority and assignment
- Status updates
Rent and fees
The rent invoice, arrives with a QR code
Monthly rent, fees and utility advances go out as PDF with Stripe; payments are matched on arrival.
- tax invoice PDF
- Payment matching
- Arrears list
Utility statement
The utility statement, ready at year end
Costs are entered through the year, allocated by key and a PDF is produced for each tenant.
- Cost items
- Allocation key
- Advance offsetting
Caretaker
The task list, in the pocket
Daily tasks on the phone; when done, a photo is added and the record closes.
- Daily tasks
- Inspection round
- Report with photo
Shared spaces
Laundry room, in a clash-free calendar
Free slots for laundry, meeting room and guest flat; rules apply automatically.
- Pick from calendar
- Duration and frequency rules
- Reminder e-mail
Notices
To the right residents, in the right language
Select building, floor or person; the notice goes out in DE, FR, IT or EN and delivery is logged.
- Building or floor selection
- Multilingual template
- Delivery log
Budget and fund
Budget and renewal fund, under control
Income and expenses per building, budget variance and renewal fund balance in one gauge.
- Income and costs
- Budget variance
- Renewal fund
Resident portal
The tenant’s question, answered from one place
Messages, documents and fault status sit in the tenant’s account; management replies and keeps the record.
- Messages and documents
- Fault status
- E-mail notice
Security
Resident and owner data, in Spain, by role
Role-based access, audit log, regular backups and hosting in Spain.
- Role-based access
- Audit log
- Hosting in Spain
What property managers expect from their software
Faults get lost in messages
Faults arriving by phone, message and e-mail wait without a clear owner.
Utility statements are a yearly effort
Collecting invoices, meters and allocation keys by hand makes the year-end statement take days.
The journey of tenant and building
1. Move-in and move-out journey
Contract and document preparation, Key handover and condition report.
2. Fault report journey
Report with photo, Prioritising and assigning.
3. Utility statement journey
Cost and invoice entry, Meter readings.
4. Meeting journey
Agenda and document preparation, Invitation and proxies.
Solutions by type of management
Property management company
All buildings in one overview, Rent and collection.
Condominium (STWE) management
Value shares and owner account, Meetings and decisions.
Housing cooperative
Member and flat list, Share certificates.
Private landlord
Tenants and flats, Rent with Stripe.
Solutions by property type
Apartment buildings
Flat and tenant records, Rent and Stripe.
Large residential estates
Estate, building and entrance hierarchy, Caretaker team planning.
Commercial and mixed-use
Commercial lease records, Term and notice tracking.
Holiday homes
Occupancy calendar, Cleaning and key handover tasks.
Student housing
Room and bed records, Short-term lease terms.
Senior living
Large text and simple interface, Quick fault and urgent reports.
What we deliver
Our services for this industry
Custom Software & Website Development
Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations. No templates, fast a...
- Custom Software Development
- Website Design & Development
- Web Applications & Portals
- Enterprise Software (ERP, CRM, B2B, B2C)
- API & Integration Solutions
Mobile App Development
Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, secure and easy to use....
- Android App
- iOS App
- Huawei App
- One Codebase for Android & iOS
Business Management Systems
Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom management software that b...
- Residential & Site Management System
- Dues Tracking & Collection System
- Project Management System
- Staff, Leave & Payroll Tracking
- Appointment & Reservation System
All our services
Custom Software & Website Development
Software coded from scratch: custom applications, corporate websites, web apps, portals and API integrations....
Mobile App Development
Custom mobile app development for Android, iOS and Huawei, including one codebase for two platforms. Fast, sec...
E-Commerce Website & Sales Platform
Custom e-commerce website: payment, shipping and accounting integration, marketplace connections, order and st...
Business Management Systems
Appointment, reservation, staff and leave, customer tracking, project, dues and support systems: custom manage...
Ticketing, Events & QR Code Systems
Online ticket sales, QR code entry control, event and attendee management, occupancy and revenue reports. Cust...
Custom Software Development for Your Industry
Industry-specific software for hotels, restaurants, pharmacies, schools, construction, production and logistic...
SEO, Digital Marketing & Design
SEO consulting, social media management, Google and Meta ads, logo and corporate identity, UI/UX design. Make...
Engineering & Factory Systems
Factory management, production tracking and planning, stock and raw materials, quality control, machine mainte...
Digital Transformation & AI Consulting
Consulting for moving from paper and scattered systems to digital, AI and data analysis, reporting and dashboa...
Technical Support, Maintenance & Security
Technical support after launch, regular maintenance, updates, backups and security checks. Keep your system fa...
How we work
1. We listen
We listen closely to your business, goals and current systems and pin down together what the real problem is.
2. We plan
We present scope, timeline and budget in writing, so what will and will not be done is clear from the start.
3. We design
We show you the screens and flow before coding and proceed with your approval.
4. We build
Not a ready-made template: we code it from scratch for you and share progress regularly.
5. We test
We try every page and action in real use and check speed, security and appearance on all devices.
6. We launch and support
We put your project live, train your team and then keep up updates, backups and technical support.
We bring your project to life: one country or the whole world
One country
We set the project up for a single market: local language, currency, tax rules and search settings.
Several countries
Each country gets its own address, language and content, so visitors see the right language in their own market.
The whole world
We serve in every language in the world; we can open your project globally, multilingual and multi-currency.
Why Globalsoft
One team, all the software
Website, mobile and back office from the same team.
Built around how your properties run
Not a template: coded around your management processes.
Support in your language
Fast, written e-mail support with every request on record.
Transparent pricing
Scope in writing up front, no surprise costs.
Ready to grow
Add branches, countries and languages without a rewrite.
Data protection and infrastructure
Data protection
Data hosted in Spain, Role-based access.
Roles and audit log
Roles: management, accounting, caretaker, Owner and tenant portal permissions.
Hosting and backup
Hosting in Spain, Daily backups.
Document archive
Folders per building, unit and person, Document type and tags.
Multilingual use
Interface in DE, FR, IT, EN, Language preference per person.
Rent and fee collection
Payment plan and automatic invoices, tax invoice PDF and e-mail.
Frequently asked questions
Is there a portal for both owners and tenants?
Yes; each role sees only its own information. The portal is optional, e-mail works too.
Is it suitable for a small private landlord too?
Yes; you can start with a few flats and the scope is set in the quote to fit your needs.
Are Stripe and payment matching included?
Yes; invoices go out as PDF with QR code and incoming payments are matched using the bank file.
Is the utility statement automatic?
Costs are allocated by key; management reviews and approves.
Is condominium ownership (STWE) supported?
Yes; value shares, owner accounts, meetings and the renewal fund are supported.
Can I import my existing data?
Yes; import from tables or files is planned together at set-up.
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Let’s plan your project together
Tell us your idea and we will send the right solution and a clear quote by email.