Matching
By QR reference.
Trade feature
Know when it is due, before it is late, for UK teams
Invoices follow UK practice: 20% VAT shown separately, HMRC Making Tax Digital in mind, and payment by Faster Payments, Bacs or card. Receivables drive cash flow in trade. The system matches incoming payments with invoices, ages open items, lists customers whose due date is near or past and prepares reminder e-mails with your approval.
- English and community languages
- Bacs and GBP
- Roles and audit log
Matching and open items
The bank transaction file is imported; thanks to the QR reference most payments match invoices automatically. Unmatched items are assigned by hand, part and overpayments are shown separately and open items are visible per customer.
Bank connection and file format are assessed separately depending on the bank.
Reminders and cash flow
Reminder levels are defined for overdue invoices; the e-mail draft is prepared in the customer’s language and sending takes place with your approval. The cash-flow forecast is built from due dates and expected payments and offers a weekly view.
The legal conditions of the reminder and collection process are assessed by the company and its specialist.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
UK-specific points
In the UK payment terms vary by industry and 30 days is common; customers expect reminders in their own language. The system supports four-language reminder templates; assessment of collection and legal steps belongs to the company and its specialist.
Frequently asked questions
Are bank transactions entered by hand?
No; the transaction file is imported and most payments match automatically.
Do reminders go out automatically?
No; a draft is prepared and sending takes place with your approval.
Related topics
Invoicing and Bacs
From shipment to invoice, without errors in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreCustomers and CRM
Customer card, contact history and reminders: one record per customer, full history for teams in Leeds, Glasgow and Edinburgh. Faster Payments and Bacs ready, quoted in GBP.
Learn moreContracts and terms
Contract terms apply on the order by themselves in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn more