Meters and keys
Traceable.
Hotel feature
Key handover for real estate agencies, for UK teams
We build for how UK small and mid-sized firms really run: Companies House filings, bank holidays, VAT quarters and seasonal peaks. Meter readings, number of keys and condition are filled in on the phone, photographed and signed by the parties. The protocol is stored in the file.
- English and the community languages your customers speak
- GBP, VAT and local levies
- Data protection under UK GDPR
The handover moment on record
The condition and defects of each room are noted with photos; tenant and owner sign and both receive a PDF. If a dispute arises later, the condition at handover is documented.
Your benefits
Photographed condition
Clear and fast.
Signature on the phone
Ready on site.
PDF protocol
Stays on record.
How we work
- 1
Clarify requirements
By e-mail we discuss your property, your workflows and your goals and agree on the scope.
- 2
Build and connect
We build the solution to fit your hotel and connect it to your existing systems.
- 3
Test and launch
We test with real workflows, train your team and only go live when everything is right.
UK specifics
The content and legal effect of a handover protocol depend on the contract and applicable rules; the agency defines the protocol format.
Frequently asked questions
Can the protocol template follow our format?
Yes; rooms and checklist items are coded to your agency’s format.
Related topics
Contracts and documents
Contracts and documents for real estate agencies in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreProperty file
Property file for real estate agencies in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn moreCommission and billing
Commission and billing for real estate agencies in the UK: fixed GBP quote with 20% VAT, UK GDPR-aware.
Learn more