Role
Limited access.
Spanish specific
Member data: who sees it and how long it is kept
Clubs hold member names, addresses, birth dates and children’s details. The system limits access by role, asks for a parent record for minors and logs deletion or export.
- English and community languages
- Stripe and EUR
- Roles and audit log
Access and minors
A coach sees only their own group, a cashier only payments, management all records. For members under 18 the parent details can be set as a required field.
Which legal basis applies to which data is clarified with legal counsel.
Deletion and backup
A leaving member’s record is deleted or anonymised after the set period. A member can request an export of their data; these actions are logged.
Backups are stored encrypted; the retention period is set at project start.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
Spanish-specific points
Spanish data protection rules (e.g. the GDPR) may apply to the club and the service provider. This page is not legal advice; the club works with its legal counsel or data protection officer on application. The server location is clarified at project start.
Frequently asked questions
Does the system guarantee compliance?
No; it provides technical tools, and the compliance process remains the club’s responsibility.
Are children’s photos stored?
Photo upload is optional; the club defines the consent process itself.
Related topics
Roles and audit log
Roles in sports software: president, treasurer, coach, door staff, volunteer. Who sees what, and the audit log. Quote by e-mail.
Learn moreMultilingual use
Sports club software in DE, FR, IT, EN and TR: member portal, e-mails, tickets and invoices. For Spain. Quote by e-mail.
Learn moreHosting and backup
Hosting for sports software with daily backups, event-day load planning and restore. Server location is clarified at project start. Quote by e-mail.
Learn more