Assignment
Class and duty.
Management feature
Coach scheduling: classes, shifts and availability together
Teams in Edmonton, Ottawa, Waterloo, Halifax and Winnipeg get the same fixed-scope approach and one contact who replies within a business day, across time zones. With spreadsheet-based coach scheduling, clashes, uncovered classes and overtime go unnoticed. The system assigns the class to a suitable person, shows availability and leave and prepares the monthly list.
- English and community languages
- Stripe and CAD
- Roles and audit log
Planning
Each coach enters availability; management assigns the class and the system warns about clashes. The coach sees their own plan on the phone.
Seasonal plans and holidays are defined together.
Substitutes and lists
If a coach cannot come, suitable people receive an e-mail; the first to accept is assigned. At month end the hours worked are prepared as a list.
Payroll calculation is not part of this system.
Your benefits
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
Canadian-specific points
Many Canadian clubs work with volunteer or part-time coaches; the system records hours and duties but does not assess contract type or pay rules. The interface works in DE, FR, IT or EN.
Frequently asked questions
Can a coach see their plan on the phone?
Yes; it opens in the browser and no app is needed.
Can volunteers be added too?
Yes; volunteers are kept with their own role and duty type.
Related topics
Class schedule and booking
Class schedule: weekly plan, booking and waiting list in the U.S.: fixed CAD quote, GST/HST by province, PIPEDA-aware.
Learn moreMember and club management
Member management: all club members in one record in the U.S.: fixed CAD quote, GST/HST by province, PIPEDA-aware.
Learn moreAnnouncements and communication
Announcements: the right e-mail to the right group in the U.S.: fixed CAD quote, GST/HST by province, PIPEDA-aware.
Learn more