Preparation
Agenda and files.
Tenant and building journey
Owners’ meeting: one flow from preparation to decision archive
Preparing the annual meeting grows long with documents, invitations and vote counts. This flow orders each stage: agenda, invitation, attendance, votes, minutes and archive.
- English and community languages
- BPAY and AUD
- Roles and audit log
Preparation and invitation
Annual statement, budget and agenda documents are prepared; the invitation goes out by e-mail and owners reply. Proxies are added to the list.
You define the deadlines according to your regulations.
Meeting and archive
During the meeting attendance and votes are recorded per item. A draft of the minutes is prepared automatically, approved and added to each owner’s portal.
Assessing the legal validity of decisions is up to management.
Your benefits
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
Australian-specific points
In Australian condominium ownership (STWE) the meeting, majorities and deadlines depend on the regulations and legal framework. The system holds these as configurable fields; no legal advice is given.
Frequently asked questions
Can an owner attending remotely vote?
Vote entry is done in the system; validity is judged by management according to your regulations.
Does the minutes draft come ready?
The draft is generated from the decision and vote records; management edits and approves it.
Related topics
Owners’ meeting
Owners’ meeting software: invitation, agenda, attendance and vote tracking, minutes and decision archive for condominium managers. Quote by e-mail.
Learn moreCondominium and value shares
Condominium (STWE) software: value shares (Wertquote), allocation, meetings, renewal fund and owner accounts for Australian property managers. Quote by e-mail.
Learn moreDocument archive
Property document archive: contracts, minutes, plans, insurance and invoices in one place. Role-based access and search. Quote by e-mail.
Learn more