Invoice
PDF with QR code.
Swedish specific
Klarna: fee invoices and payment matching
In Sweden fees and course charges are mostly collected with the Klarna. The system prepares the invoice with a QR code, matches payments and sends reminder e-mails for overdue invoices.
- English and community languages
- Klarna and SEK
- Roles and audit log
Invoice
For fees, course charges or tickets a Klarna is generated as a PDF and sent by e-mail. The reference number is unique per invoice so the payment is matched to the right member.
Bank account and IBAN are entered by the club.
Matching
A bank statement file is uploaded; the system marks paid invoices and lists missing or excess amounts. Staged reminders can be set up for overdue invoices.
Swish, card payment and direct bank connection are assessed separately and not guaranteed.
How we work
- 1
Clarify the need
By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.
- 2
Build and connect
We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.
- 3
Test and launch
We test every flow with realistic cases, train your team and go live only when it is right.
Swedish-specific points
The Klarna is the Swedish standard payment slip and has replaced the old red and orange payment slips. Set-up is done together with the accountant for technical format and tax details.
Frequently asked questions
Can payments be taken with Swish?
It is assessed separately; it is not guaranteed and depends on the provider’s conditions.
Are old invoices imported?
Open receivables can be imported via CSV; the scope is clarified at project start.
Related topics
Fees and Klarna
Sports club fees: membership and seasonal fees, Klarna, payment matching, reminders and fee reports. Swedish setup. Quote by e-mail.
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