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Daycare software: check-in, daily notes and invoice linked, built for Italian SMEs, tailored to Italian SMEs

Invoices follow Italian rules: 22% VAT shown separately, e-invoices through SDI with a recipient code or PEC, payment by SEPA transfer, card, Satispay or PayPal. Invoices follow Italian practice: VAT shown separately, e-invoices with a payment reference, and payment by transfer, Satispay or card. A daycare has changing care days, different hours and daily notes. When check-in, care days and invoice are linked, families are billed correctly and the team is free of paper lists.

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  • Italian, English
  • Pupil data and GDPR in mind
  • Roles and access log

Daily flow

In the morning and evening the team records arrivals and departures on a tablet. Short notes are added during the day, and parents read them in the app.

Authorised pick-up persons are stored.

Care days and invoice

Care days from the family contract go into the calendar. At month-end the invoice is prepared from actual attendance and the contract rule.

Tariff rules (e.g. sibling discount) can be defined.

Your benefits

How we work

  1. 1

    Clarify the need

    By e-mail we discuss your processes, roles, existing systems and how data is moved, and set the scope in writing.

  2. 2

    Build and connect

    We build the solution around your workflow and connect it to e-mail, calendar, documents and payment.

  3. 3

    Test and launch

    We test every flow with realistic cases, train your team and go live only when it is right.

Italian-specific points

Daycare tariffs and subsidy conditions differ by region and municipality; calculation rules are clarified with you. Child data (e.g. health notes) is protected on a least-privilege basis with the GDPR in mind.

Frequently asked questions

Can tariffs depend on income?

The calculation rule is defined with you and applied with your approval.

Is pick-up authorisation checked?

Authorised persons are stored and the team sees the list at check-out.

Related topics

Parent portal

Parent portal: parents follow their child’s school life in one account, built for Italian SMEs in Italy: fixed-price quote in EUR + VAT, GDPR-compliant.

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Attendance

Digital attendance: roll call in a minute, absences recorded at once, built for Italian SMEs in Italy: fixed-price quote in EUR + VAT, GDPR-compliant.

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Fees and invoices

School fees: term fee, instalments and reminders in one place across Italy in Italy: fixed-price quote in EUR + VAT, GDPR-compliant.

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